Data rooms for gaming startups.
Game studios are reviewed on the rights behind the game and the numbers players produce. Prepare engine licences, platform and publisher agreements, proof that the studio owns art, code, music and characters, player and revenue metrics, age ratings and the monetisation and privacy policies that apply.
Gaming room
- 01 Corporate
- 02 Titles
- 03 Engine and tools
- 04 Platforms
- 05 Publishing and funding
- 06 Asset rights
- 07 Player metrics
How it works for a startup.
A game uses many licensed and created assets. Investors and publishers check engine licence terms and royalties, agreements with platforms such as console makers and app stores, contracts with outsourced art and audio studios, and music licences. Missing assignments from freelancers are a common finding.
Publisher and funding deals shape the economics: recoupment, revenue shares, IP ownership, sequel rights and milestone payments. A buyer reads them before valuing a studio, because they decide who earns what from future titles.
Live games are judged on retention, engagement and monetisation per daily user. Rules on loot boxes, consumer protection and children's privacy affect how monetisation can work, and ratings from bodies such as ESRB or IARC are needed for most storefronts.
Top 10 data rooms for this job.
Our five measures, re-weighted for gaming. Places 11 to 17 are listed below the cards.
- Setup speed 22%
- Investor experience 19%
- Access control 25%
- Diligence tools 16%
- Startup pricing 18%
- 1 9.2/10First-rate
- $149 monthly
- 14-day free trial
- 8/12 feature checks
- Investor Q&A
- NDA e-signing
- Dynamic watermarks
- View-only and download control
- SOC 2 (hosting)
- 2 8.2/10Strong pick
- Quote only
- Free trial offered
- 9/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- GDPR
- 3 8.1/10Strong pick
- $250 monthly
- Free trial offered
- 8/12 feature checks
- Investor Q&A
- NDA e-signing
- Dynamic watermarks
- View-only and download control
- SOC 2
- 4 8.1/10Strong pick
- Quote only
- Free trial offered
- 7/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- 5 8.0/10Strong pick
- Quote only
- Demo, no trial
- 10/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- GDPR
- 6 8.0/10Strong pick
- Quote only
- Free trial offered
- 8/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- 7 7.9/10Strong pick
- $55 monthly
- Free trial offered
- 9/12 feature checks
- NDA e-signing
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- HIPAA
- 8 7.7/10Good option
- $299 monthly
- Free trial offered
- 7/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- 9 7.7/10Good option
- Quote only
- Demo, no trial
- 8/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- GDPR
- 10 7.6/10Good option
- Quote only
- Demo, no trial
- 8/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
Show places 11 to 17
- DealRoom 7.5
- SmartRoom 7.4
- Onehub 7.3
- ShareVault 7.3
- Digify 7.0
- DocSend 6.8
- Venue by DFIN 6.5
Folder index.
A starting structure for this room. Rename folders to fit your company and keep the numbers.
Charter, cap table, financing documents.
Game overview per title, status, roadmap, build history.
Engine licence and royalty terms, middleware licences.
Console, PC storefront and mobile store agreements.
Publisher agreements, recoupment, milestones, IP terms.
Art, audio and writing contracts, freelancer assignments, music licences.
DAU, retention, session length, ARPDAU, wishlist and sales data.
Store policies, loot box disclosures, ratings certificates.
Privacy policy, COPPA analysis, data processors.
Revenue by title and platform, development budgets, burn.
Need every file by stage? Use the startup data room checklist.
Must-have features.
| Provider | Bulk folder upload | Dynamic watermarks | View-only and download control | Viewer activity log |
|---|---|---|---|---|
| Ellty | ||||
| iDeals | ||||
| SecureDocs | ||||
| Firmex | ||||
| Datasite | ||||
| Ansarada | ||||
| Citrix ShareFile | ||||
| CapLinked | ||||
| Drooms | ||||
| Intralinks |
- Bulk folder upload
- Drag a whole folder tree in at once and keep its numbering.
- Dynamic watermarks
- Stamps the viewer email and the time across every page, so a forwarded screenshot points back to its source.
- View-only and download control
- Set each file to view only, print or download, and change it later without resending anything.
- Viewer activity log
- Shows which investor opened which file, for how long and when, and exports the record.
Set up the room in 6 steps.
- 1
Map rights by title
For each title, list who created each type of asset and the contract that gives the studio rights to it.
- 2
Summarise publisher terms
One page per deal: revenue share, recoupment status, IP ownership, sequel rights.
- 3
Collect platform agreements
File every platform and engine agreement with royalty terms.
- 4
Export player data
Share retention and monetisation by cohort and platform from your analytics.
- 5
Protect builds and art
Share builds and unreleased art view-only, watermarked, or through supervised playtests.
- 6
Upload media in bulk
Trailers, art and design documents are large; upload them as folders.
Common mistakes.
- Freelance artists or composers with no signed assignment.
- Publisher deals that give away sequel or IP rights without the founders realising.
- Engine royalties left out of the revenue model.
- Unreleased builds shared openly with download enabled.