Data rooms for healthtech startups.
Healthtech investors check HIPAA compliance and business associate agreements, contracts with payers, providers and employers, state licensing for any care delivered, clinical and cost outcomes, and whether the software is a regulated medical device. Keep patient data out of the room and share de-identified outcome data and compliance evidence instead.
Healthtech room
- 01 Corporate
- 02 HIPAA
- 03 Security
- 04 Payer and provider contracts
- 05 Licensing
- 06 Clinical outcomes
- 07 FDA status
How it works for a startup.
Healthtech covers digital health apps, virtual care, care coordination, revenue cycle software and clinical decision tools. Each model brings its own diligence: telehealth companies face state licensure and corporate practice of medicine rules, software sold to hospitals faces security review, and tools that analyse patient data can fall under FDA rules for software as a medical device.
Revenue in healthcare is often tied to contracts with long cycles: health plans, health systems, employers and pharmacy benefit managers. Reviewers read those contracts for pricing, performance guarantees, data rights and termination, and they look for evidence that outcomes promised in sales materials were actually measured.
Fraud and abuse laws, such as the Anti-Kickback Statute, can apply to how healthtech companies pay for referrals or partner with providers. Counsel will review arrangements with clinicians and referral sources.
Top 10 data rooms for this job.
Our five measures, re-weighted for healthtech. Places 11 to 17 are listed below the cards.
- Setup speed 20%
- Investor experience 16%
- Access control 30%
- Diligence tools 20%
- Startup pricing 14%
- 1 9.0/10First-rate
- $149 monthly
- 14-day free trial
- 8/12 feature checks
- Investor Q&A
- NDA e-signing
- Dynamic watermarks
- View-only and download control
- SOC 2 (hosting)
- 2 8.2/10Strong pick
- Quote only
- Free trial offered
- 9/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- GDPR
- 3 8.1/10Strong pick
- Quote only
- Demo, no trial
- 10/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- GDPR
- 4 8.1/10Strong pick
- Quote only
- Free trial offered
- 7/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- 5 8.1/10Strong pick
- Quote only
- Free trial offered
- 8/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- 6 8.0/10Strong pick
- Quote only
- Demo, no trial
- 8/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- 7 7.9/10Strong pick
- $250 monthly
- Free trial offered
- 8/12 feature checks
- Investor Q&A
- NDA e-signing
- Dynamic watermarks
- View-only and download control
- SOC 2
- 8 7.8/10Strong pick
- Quote only
- Demo, no trial
- 8/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- GDPR
- 9 7.7/10Good option
- $55 monthly
- Free trial offered
- 9/12 feature checks
- NDA e-signing
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
- ISO 27001
- HIPAA
- 10 7.7/10Good option
- $299 monthly
- Free trial offered
- 7/12 feature checks
- Investor Q&A
- Dynamic watermarks
- View-only and download control
- Viewer activity log
- SOC 2
Show places 11 to 17
- SmartRoom 7.7
- DealRoom 7.5
- ShareVault 7.3
- Onehub 7.0
- Digify 6.8
- Venue by DFIN 6.8
- DocSend 6.3
Folder index.
A starting structure for this room. Rename folders to fit your company and keep the numbers.
Charter, cap table, any affiliated professional corporations and management agreements.
Risk assessment, policies, BAAs with customers and vendors, breach log.
SOC 2 or HITRUST report, pen test summary, access controls.
Health plan, health system and employer agreements, pricing and performance terms.
State licences for clinicians and entities, telehealth registrations.
De-identified outcome studies, methodology, publications.
Analysis of whether software is a device, any clearances, CDS assessment.
Revenue by contract, billing and claims data summaries, reimbursement codes used.
Fraud and abuse reviews, referral arrangements, compliance program.
Architecture overview, data flows, integrations with EHRs.
Need every file by stage? Use the startup data room checklist.
Must-have features.
| Provider | In-app redaction | View-only and download control | Viewer activity log | Two-step login | Dynamic watermarks |
|---|---|---|---|---|---|
| Ellty | |||||
| iDeals | |||||
| Datasite | |||||
| Firmex | |||||
| Ansarada | |||||
| Intralinks | |||||
| SecureDocs | |||||
| Drooms | |||||
| Citrix ShareFile | |||||
| CapLinked |
- In-app redaction
- Blacks out salaries, customer names or personal data inside the platform without keeping a second copy.
- View-only and download control
- Set each file to view only, print or download, and change it later without resending anything.
- Viewer activity log
- Shows which investor opened which file, for how long and when, and exports the record.
- Two-step login
- Every login needs a one-time code or an app approval as well as the password.
- Dynamic watermarks
- Stamps the viewer email and the time across every page, so a forwarded screenshot points back to its source.
Set up the room in 6 steps.
- 1
Keep PHI out
Never upload protected health information to a diligence room. Use de-identified or aggregated data.
- 2
Collect every BAA
List customers and vendors that handle PHI and file the signed BAA for each.
- 3
Map licensing
Show where you deliver care, which entities and clinicians hold licences and how the corporate structure fits state rules.
- 4
Back outcomes with method
For each outcome claim, share the study design, data source and results.
- 5
Document FDA status
Write down why the software is or is not a regulated device, reviewed by regulatory counsel.
- 6
Restrict and log access
Use two-factor login, watermarks and a full audit trail for compliance and contract folders.
Common mistakes.
- Sample patient records uploaded to show the product.
- Vendors handling PHI without signed BAAs.
- Outcome claims in sales decks with no study behind them.
- No written view on whether the software is a medical device.